International Guest House, University of Delhi

1. Booking

Accommodation in the International Guest House (IGH), University of Delhi, will be allotted in the following order of preference:

1. Teaching/Academic/Administrative staff visiting from outside Delhi on official work of the University of Delhi.
2. New appointees who come to join duty in the University of Delhi.
3. Members of staff of other Universities/Statutory Educational Institutions visiting Delhi University on University work/personal academic work.
4. Academicians visiting other local Universities/Institutions in Delhi.
5. Students are not accommodated in the International Guest House.
6. All bookings should be duly sponsored by the Head of the Department/Dean of the Faculty/Head of the Administrative Unit/Professor of the Department and Principal of the College and affiliated institutions of the University of Delhi.
7. Maximum period of stay in the International Guest House is one month. However, in case of Visiting Professors invited by the University under a special clause approved by the E.C., the stay can be extended to a maximum of three months on the recommendation of the Vice‑Chancellor/Pro‑Vice‑Chancellor.
8. Booking of rooms for conferences & workshops etc. should be made well in advance through proper channel.

2. Cancellation Charges of Bookings

The department concerned should inform the International Guest House in writing, as early as possible, about the cancellation of bookings. The following charges will apply:

1. Bookings cancelled before one month: No charge.
2. Bookings cancelled before 15 days: One day rent.
3. Bookings cancelled before 48 hours: 50% of the entire booking.
4. Last‑moment booking cancellation: 100% of the entire booking.

3. Check‑in / Check‑out Timings

Twenty‑Four Hours.

(Check‑out is due 24 hours from the time of check‑in unless otherwise specified.)

4. Payments

1. Bills must be cleared during office hours, i.e., 7:00 A.M. to 10:00 P.M. on working days. In case a guest needs to leave on Saturday/Sunday or a holiday, the payment should be made a day earlier.
2. Departments must pay bills within three months. If any Department or any individual sponsored by the Department does not clear the bills within the stipulated period, the International Guest House will not make any more bookings for the said party until the bills are paid.
3. Full advance must be paid for all reservations made by Institutions/Colleges/Departments whose budget is not directly controlled by the University Finance Department.

5. Catering Timings

1. Meals (other than Bed Tea and Breakfast) will be served on advance order during the following hours:
   • Bed Tea: 6:30 A.M. to 7:00 A.M.
   • Breakfast: 7:30 A.M. to 9:30 A.M.
   • Lunch: 12:30 P.M. to 2:30 P.M.
   • Dinner: 7:30 P.M. to 9:30 P.M.
2. All meals, except Bed Tea and Tea, will be served only in the Dining Hall.
3. Outside catering is not allowed.
4. Catering arrangements for Tea/Lunch/Dinner can be made by the International Guest House for a maximum of fifty persons on prescribed charges.

6. General Rules

1. All guests must sign the Guest Register kept at the Front Desk before check‑in and check‑out.
2. An inventory of articles is available in the rooms. Responsibility for missing items or breakage will rest with the guest.
3. Guests will not be allowed to keep additional persons in their rooms without prior approval of the Manager, International Guest House.
4. Cooking in rooms is not permitted.
5. Drinking of alcohol is strictly prohibited.
6. Guests must deposit their room keys at the reception before leaving the International Guest House.
7. All foreign nationals, on arrival, must fill a “C” form and get their passport checked in the office.
8. Get‑together of University Faculty/Non‑Faculty Members can be hosted; bookings for the same must be duly sponsored by the Head of the Department, Dean of the Faculty, Head of the Administrative Unit, Professor of the Department, or Principal of an affiliated College/Institution of the University of Delhi.
9. For semi‑official parties (where payment is made from official funds of the University/College/Department) and parties where teachers/University administrative staff contribute for the event, bookings must be sponsored as above and accompanied by 100% advance.
10. Private/Political functions are not permitted in the International Guest House.
11. Extension of booking is not automatic. It may be considered subject to availability of accommodation and on the request of the sponsoring Department/Institution.